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Full job description

Kinovate Life Sciences, Inc. established in 2004 in Oceanside, California. A wholly owned subsidiary of Nitto Denko Corporation (www.nitto.com), Kinovate was spun-off from Oceanside, CA based R&D facility Nitto Denko Technical Corp (www.ndtcorp.com) with a mission to provide the highest quality materials to niche life science markets worldwide.

Since its inception, Kinovate has grown to become the market leader in solid support in the oligonucleotide synthesis field. We are bringing the most creative minds in science and technology to develop medical discoveries and breakthroughs. Our customers are well-known in the biotechnology industry. We are in a growth phase within ISO work environment and leading towards a GMP Certification. KLS is seeking extraordinary people to join the team. KLS is proud to be an equal employment opportunity employer.

Why Work Here?

Great place to work. Small subsidiary of large international company headquartered in Japan. Generous discretionary bonuses. Health, dental, vision, life, and disability insurance effective from date of hire. Additional benefits include 401(k), 3 weeks vacation in your first year, 12 paid yearly holidays, 5 paid sick days, tuition reimbursement and more.

JOB SUMMARY:

Under strategic leadership, sustain the improvement of the Quality Management Systems (QMS) and manages the development of quality assurance & systems staff. Utilize the following industry standards to drive high-quality products: Current Good Manufacturing Practice (cGMP), International Council for Harmonization of Technical Requirements for Pharmaceuticals for Human Use (ICH), and International Organization for Standardization (ISO). Facilitate employee relations issues including coaching, mentoring, and disciplining including performance evaluation of employees. Provides strong leadership to motivate, guide and inspire employees to meet the organization’s business objectives with production. Lead the implementation phase of MasterControl, ensuring successful implementation, and post-implementation management.

ESSENTIAL DUTIES and/or RESPONSIBILITIES:

1. Partners with leadership to develop the Quality Management System (QMS) and ensure it is compliant with relevant regulations, including ISO 9001, 21 CFR Part 210 and 211, ICH, and other applicable national and international regulatory guidelines. Ensure the QMS always remains in an auditable state.
2. Oversees the daily operations of the QMS, ensuring it runs efficiently and in compliance with quality standards. This includes managing critical quality systems processes such as Incoming Raw Material Receipt, Raw Material Review/Disposition, Final Product Review/Disposition.
3. Manages quality events and investigations including but not limited to Deviations, CAPA, Change Control, OOS, OOT, Customer Complaints, including leading and facilitating cross-functional meetings to ensure proper assessments and actions.
4. Ensures QA review of Validation/Qualification activities including protocols, execution, and reports.
5. Upholds timely response to events and on-the-floor QA support(MQA), including ensuring the MQA program is tracked and measurable.
6. Leads the transition of QMS programs, such as Quality Events (Deviation, CAPA, Change Control, OOS, OOT), Audits and Supplier Qualification transition into Master Control, and serves as the System Administrator.
7. Administers post-implementation management of MasterControl, including, but not limited to, system optimization, performing troubleshooting support, managing software updates, and continuously improving system functionality to meet evolving regulatory needs.
8. Reports key metrics for QA Operations turnaround times and Quality Events.
9. Contributes to the continuous improvement initiatives related to the QMS, collaborating with cross-functional teams to optimize quality processes. Analyze quality data and metrics to identify trends, root causes, and areas for process improvement within manufacturing and quality control activities.
10. Develops standard operations and other quality documents related to QMS and ensure all documents meet regulatory requirements and internal standards.
11. Supervises and develops a team providing guidance, training, and support to ensure compliance with regulatory standards and best practices.
12. Mentors and develops a team of the QA team, fostering an environment of accountability and growth. Ensures cross-functional collaboration and provide effective leadership managing the QMS processes and ensures effective employee relations.
13. Facilitates training initiatives to ensure that team members are adequately prepared to handle QMS functions and sustain a flexible workforce.
14. Fosters a culture of continuous improvement, supporting staff development and efficiency improvements within the quality systems team.
15. Conducts performance reviews for direct reports. Institutes timely corrective actions and interfaces with Leadership and HR in developing disciplinary actions up to and including terminations.
16. Administers time-keeping functions to track absenteeism; approves timecards on a bi-weekly basis.

SUPERVISORY RESPONSIBILITES:

1. Quality Assurance Associate
2. Quality Assurance Specialist
3. Sr. Quality Assurance Specialist

MINIMUM EDUCATION and/or EXPERIENCE:

1. Bachelor’s degree in a scientific discipline; and five (5) years’ directly related experience in a Good Practice (GXP) or ISO manufacturing-controlled environment or equivalent combination of education and experience.
2. Experience in transitioning from paper based to electronic QMS.

KNOWLEDGE, SKILLS and/or ABILITIES:

1. Working knowledge of pharmaceutical industry concepts, as well as analytical methods and writing skills, including documenting manufacturing processes, a plus. Familiarity in Lean or Six Sigma, a plus.
2. Strong Knowledge of quality management principles and practices, including ISO and cGMP standards.
3. Proficient in the use of quality management software with experience in implementing or managing MasterControl being highly desirable.
4. Experience conducting technical investigations with formal root cause analysis tools.
5. Prior supervisory experience, preferred.
6. Knowledgeable of change control, validation/qualification, and method development and tech transfer.
7. Strong knowledge of formal root cause analysis and risk assessment tools. Ability to lead or facilitate investigations and/or risk assessments.
8. Strong application of critical thinking skills along with problem solving and creative skills to identify manufacturing issues for continuous improvement.
9. Strong multi-tasking skills, flexibility in responding to rapidly changing, dynamic processes and demands/pressures in a fast-paced environment.
10. Strong ability to verbally communicate across functional organizational groups, provide high-level customer service through effective interpersonal skills and conflict resolution, including communicating with equipment suppliers to obtain input on equipment modification and improvement.
11. Microsoft Office Suite software applications such as Excel, Word, Power Point, and other enterprise software applications such as Net Suite, LIMS, and Familiarity with statistical analysis tools.
12. Strong language skills with the ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or government regulations.
13. Write clear processes, manuals and reports for management review and present technical information in understandable terms and respond to questions from groups of customers, employees and/or public.
14. Work independently as well as in a small and/or large group and foster cooperation in a team environment using interpersonal skills to document working knowledge.
15. Work in a detail-oriented environment with strong follow-up, follow-through, and organizational skills.

CERTIFICATES and/or LICENSES:

1. American Society for Quality Certified, a plus.
2. Certified Quality Engineer, a plus.
3. Certified Quality Auditor, preferred.

PHYSICAL DEMANDS and/or WORK ENVIRONMENT:

(Typical physical demands and the work environment characteristics an employee must meet and encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

1. Works in a typical office environment with prolonged periods in front a computer entering or researching data.
2. Regularly required to sit; use hands to finger, handle or feel and talk or hear.
3. Availability and willingness to travel if required for audits, inspection, vendor management or if requested to visit or attend a business transaction as legal agent of the company.
4. Must be able to work extended hours per the demands of the business.

Full job description

Kinovate Life Sciences, Inc. established in 2004 in Oceanside, California. A wholly owned subsidiary of Nitto Denko Corporation (www.nitto.com), Kinovate was spun-off from Oceanside, CA based R&D facility Nitto Denko Technical Corp (www.ndtcorp.com) with a mission to provide the highest quality materials to niche life science markets worldwide.

Since its inception, Kinovate has grown to become the market leader in solid support in the oligonucleotide synthesis field. We are bringing the most creative minds in science and technology to develop medical discoveries and breakthroughs. Our customers are well-known in the biotechnology industry. We are in a growth phase within ISO work environment and leading towards a GMP Certification. KLS is seeking extraordinary people to join the team. KLS is proud to be an equal employment opportunity employer.

Why Work Here

Great place to work. Small subsidiary of large international company headquartered in Japan. Generous discretionary bonuses. Health, dental, vision, life, and disability insurance effective from date of hire. Additional benefits include 401(k), 3 weeks vacation in your first year, 12 paid yearly holidays, 5 paid sick days, tuition reimbursement and more.

JOB SUMMARY:

Under limited guidance, responsible for end-to-end general ledger accounting, financial reporting, banking operations, tax compliance, and audit coordination. Leads month-end close activities, performs financial analysis, and supports internal controls while providing guidance to junior staff.

ESSENTIAL DUTIES and/or RESPONSIBILITIES:

1. Analyze accounting transactions including revenue, cash receipts/disbursements, accounts receivable (including allowance for doubtful accounts), accounts payable, inventory, and fixed assets.
2. Prepare and validate journal entries for depreciation, amortization, accruals, expense allocations, interest, and tax provisions; perform account reconciliations.
3. Lead month-end close process and ensure timely and accurate financial reporting.
4. Prepare monthly and quarterly reporting packages (DIVA), including GL data extraction and upload.
5. Process bank transactions (cash collections, disbursements, borrowings, repayments) and perform bank reconciliations.
6. Administer banking activities including wire validation and maintenance of payment templates.
7. Validate payroll journal entries (salaries, taxes, benefits, bonus accruals).
8. Manage cash flow forecasting and accounts receivable aging review.
9. Handle sales and use tax compliance, including reporting, estimated payments, and settlements.
10. Support audits (internal/external), tax filings, and compliance requirements.
11. Maintain and improve chart of accounts and financial data integrity.
12. Lead or support ERP and process improvement initiatives (e.g., Concur, workflow optimization, data quality).
13. Collaborate cross-functionally to enhance financial processes and internal controls.
14. Perform ad hoc projects and analysis.

KEY DECISIONS/DIMENSIONS:

1. Determine appropriate accounting treatment for transactions in compliance with GAAP and company policies
2. Assess and resolve reconciliation discrepancies and control issues
3. Evaluate accruals, reserves (e.g., bad debt, tax provisions), and financial estimates
4. Prioritize month-end close activities under tight deadlines
5. Identify process improvements and internal control enhancements
6. Coordinate with auditors and tax advisors on data submissions and issue resolution

MAJOR CHALLENGES:

1. Managing high-volume transactions with strict close timelines and accuracy expectations
2. Balancing operational tasks (close, reporting, banking) with analytical responsibilities
3. Ensuring compliance with multiple requirements (GAAP, tax, internal controls, group reporting)
4. Navigating ERP/data limitations while maintaining data integrity
5. Supporting audits and tax reviews with complete and accurate documentation
6. Driving process improvements while maintaining day-to-day responsibilities
7. Communicating effectively across functions and with global stakeholders

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE:

1. Bachelor’s degree in accounting or related field
2. 5+ years of relevant accounting experience
3. Manufacturing and cost accounting experience preferred

KNOWLEDGE, SKILLS and/or ABILITIES:

1. Working knowledge of GAAP, tax compliance, and financial reporting
2. Strong analytical, problem-solving, and organizational skills
3. High attention to detail and data accuracy
4. Ability to manage multiple priorities in a fast-paced environment
5. Strong communication skills (written and verbal)
6. Ability to work independently and cross-functionally

COMPUTER SKILLS:

1. Advanced proficiency in Microsoft Excel
2. Experience with ERP systems, preferably NetSuite
3. Experience with financial reporting tools (e.g., DIVA or equivalent)
4. Familiarity with expense management systems (e.g., Concur) is a plus

CERTIFICATES and/or LICENSES:

1. CPA or equivalent professional certification preferred
2. CMA or other accounting certifications a plus

The above statements are intended to describe, in broad terms, the general functions and responsibility levels and characteristics of positions assigned to this classification. They should not be viewed as an all-inclusive list of duties and responsibilities. Management has the right to change duties at any time to meet business needs.

Full job description

Kinovate Life Sciences, Inc. established in 2004 in Oceanside, California. A wholly owned subsidiary of Nitto Denko Corporation (www.nitto.com), Kinovate was spun-off from Oceanside, CA based R&D facility Nitto Denko Technical Corp (www.ndtcorp.com) with a mission to provide the highest quality materials to niche life science markets worldwide.

Since its inception, Kinovate has grown to become the market leader in solid support in the oligonucleotide synthesis field. We are bringing the most creative minds in science and technology to develop medical discoveries and breakthroughs. Our customers are well-known in the biotechnology industry. We are in a growth phase within ISO work environment and leading towards a GMP Certification. KLS is seeking extraordinary people to join the team. KLS is proud to be an equal employment opportunity employer.

Why Work Here?

Great place to work. Small subsidiary of large international company headquartered in Japan. Generous discretionary bonuses. Health, dental, vision, life, and disability insurance effective from date of hire. Additional benefits include 401(k), 3 weeks vacation in your first year, 12 paid yearly holidays, 5 paid sick days, tuition reimbursement and more.

JOB SUMMARY:

The Contracts Manager is responsible for managing the contract lifecycle across the organization, ensuring efficient, complaint, and scalable contracting processes. This role serves as a key business partner to Sales, Procurement, Finance, Operations, Legal and other cross-functional stakeholders to negotiate, draft, review, execute, and administer commercial agreements.

The ideal candidate has extensive experience working in a mature contract management environment and is highly proficient at managing a contract lifecycle management system. This individual will help optimize contract workflows, maintain clause libraries, drive process improvements, monitor key performance metrics, and ensure contractual compliance throughout the contract lifecycle.

ESSENTIAL DUTIES and/or RESPONSIBILITIES:

1. Contract Lifecycle Management: Oversee end-to-end contract lifecycle management processes, including intake, drafting, negotiation, approval routing, execution, storage, renewal management, and reporting. Monitor contract performance, key milestones, obligations, and deliverables throughout the contract term. Follow up on contract renewal and expiration notifications to prevent lapses. Maintain contract repository integrity, ensuring all executed agreements are safely stored, indexed, and accessible.
2. Wide Range of Contracts: Manage a high volume of commercial contracts including sales, purchasing, service, lease, license, non-disclosure, and other business agreements. Establish and maintain contract playbooks and clause libraries to ensure consistency and efficiency. In battle of the form’s scenarios, organize letters of credit, quotes, order acknowledgments, and invoices as needed.
3. Process Improvement and Strategic Initiatives: Continuously evaluate and optimize contract processes to reduce cycle times, improve compliance, and enhance user experience. Maintain comprehensive contracts management policies, procedures, and documentation. Implement standardization and automation opportunities to increase efficiency and reduce manual effort.
4. Business Partnership and Cross-Functional Collaboration: Partner with Legal, Sales, Procurement, Finance, Operations, and other business functions to facilitate timely contract execution. Communicate contract terms and obligations in a clear, business-focused manner and help stakeholders make informed decisions.

SKILLS AND QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each Primary job duty satisfactorily. The skills and qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the primary job duties.

MINIMUM EDUCATION and/or EXPERIENCE:

1. Bachelor’s degree in Business Administration, Legal Studies, Contract Management, or related field (required)
2. Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts Manager (CFCM), or similar professional certification (required)
3. Experience with DocuSign CLM (or similar system) advanced features including AI-powered clause detection, obligation management, and analytics
4. Minimum of 5-7 years of progressive experience in contracts management, contract administration, or related legal/procurement role
   Proven experience administering DocuSign CLM or similar contract lifecycle management platforms (e.g., Icertis, Agiloft, Ironclad, Conga)
5. Experience in biotechnology, medical device, pharmaceutical, healthcare, or regulated manufacturing environments.
6. Knowledge/understanding of ISO 13485 Quality Management Systems
7. Demonstrated expertise in managing complex contract negotiations across multiple contract types.
8. Strong understanding of commercial contract terms, legal principles, and risk allocation
9. Experience designing and implementing contract workflows, approval processes, and automation
10. Proficiency in CLM system configuration, including template creation, workflow design, and integration management
11. Excellent written and verbal communication skills
12. Track record of driving process improvement initiatives and achieving measurable efficiency gains
13. Excellent project management skills with ability to manage multiple priorities in a fast-paced environment
14. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software
15. Strong analytical skills with ability to generate insights from contract data and metrics
16. Exceptional written and verbal communication skills, including ability to explain complex contract issues to non-legal stakeholders
17. Detail-oriented with strong organizational skills and commitment to accuracy

Ability to work independently and collaboratively in a cross-functional team environment

COMPUTER SKILLS:

1. Proficient using Windows, file management, and systems navigation.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Team, etc.)
3. Confident using web browsers, search engines, online forms, and cloud storage (e.g., SharePoint, OneDrive, etc.).
4. Accurate and efficient in typing and handling data in spreadsheets and databases.
5. Understands basic cybersecurity practices like strong passwords and identifying phishing attempts.

CERTIFICATES and/or LICENSES:

Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts manager (CFCM), or similar professional certification required.

PHYSICAL DEMANDS and/or WORK ENVIRONMENT:

(Typical physical demands and the work environment characteristics an employee must meet and encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this Job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus.

This position will require the following:

1. Works in a typical office environment with prolonged periods in front of a computer entering or researching data.
2. Ability to lift 25 pounds with assistance.
3. Regularly required to sit; use hands to finger, handle or feel and talk to hear.
4. Availability and willingness to travel if required as part of Contracts Management or if requested to visit or attend a business transaction as legal agent of the company.
5. Must be able to work extended hours per the demands of the business.

The above statements are intended to describe the primary and general functions and responsibility levels and characteristics of the [title] positions. They should not be viewed as an all-inclusive list of duties and responsibilities. Management has the right to change duties at any time to meet business needs.